Administration Assistant – BAT

in Accounting and Finance, Supply Chain Management, Transportation and Logistics
Full Time
Blantyre
July 30, 2024
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Job Description

BAT is evolving at pace – truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come, join us in this journey!

WHAT YOU WILL BE ACCOUNTABLE FOR

  • Manage the logistics & warehouse.
  • Manage all records related to Procurement and ensure effectiveness of the information process between all people involved in the Procurement process to enable them take right decisions.
  • Goods receipt done on time and invoices handed over to finance for payment processing.
  • Providing Procurement advice to the business.
  • Ensure no OOS at any level in the market through proper planning and forecasting.
  • To ensure that you adhere to the set depot procedures and to prevent loss of stocks.
  • To ensure indirect savings reporting are based on the agreed global savings methodology.
  • Ensure SAP transfers are adhered to in respect to transfers and sales and that stock reconciliation are submitted weekly without variances.
  • Correctly maintain weekly to date floor stocks, weekly executed orders, sales and depot stock checks sheets.
  • To ensure that you adhere to the set depot procedures and to prevent loss of stocks from the depot by taking due diligence in the process of transferring of stocks In, within and Out of the depot.
  • Manage all assigned funds, materials and equipment in a secure and efficient manner in order to maximize the use of organization assets.
  • Ensure that invoicing is done timorously and accurately all the time.
  • Ensure optimum stock levels are maintained at the depot and that FIFO is being observed.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

  • Bachelor’s degree in supply chain, Logistics, business management, economics, finance, Transport Management or Procurement.
  • Minimum 2 years relevant experience
  • Experience in FMCG would represent an added advantage.
  • Accountability and interpersonal skills
  • Communication skills required.
  • Experience with planning and forecasting
  • Data analysis experience is mandatory for this role.

WE ARE BAT

At BAT, we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation.

See what is possible for you at BAT.

  • Global Top Employer with 53,000 BAT people across more than 180 markets
  • Brands sold in over 200 markets, made in 44 factories in 42 countries
  • Newly established Tech Hubs building extraordinary capabilities for innovation in 4 strategic locations
  • Diversity leader in the Financial Times and International Women’s Day Best Practice winner
  • Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and partnership underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

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