Job Description
Lighthouse Trust is a registered Public Trust established to manage Centres of Excellence (CoEs) and provide leverage for leadership and delivery of integrated HIV prevention, treatment, care, and support services in Malawi. Lighthouse has been involved in the development of locally applicable HIV care and treatment models. It is strategically positioned in Malawi’s national HIV response due to its close collaboration with the Ministry of Health (MoH). The Lighthouse in close coordination with MoH provides integrated services at Kamuzu Central Hospital, Bwaila Hospital, and some health facilities in urban and rural areas in Lilongwe, Queen Elizabeth Central Hospital in Blantyre, Zomba Central Hospital and Mzuzu central hospital in Mzuzu. Its strategic approach focuses on client- centred care based on four goals which are:
Goal 1: Service delivery: to enhance high-quality, integrated HIV. prevention, treatment, care and support services for adults and children.
Goal 2: Model interventions and operations research: to develop, pilot, evaluate, and disseminate innovative programs and policies across the continuum of prevention, treatment, care and support for HIV infection and its co-morbidities, both infectious and non-infectious.
Goal 3: Quality management: to ensure that all patients at Lighthouse clinics and all supported sites are receiving quality health care and services as recommended by the MoH and other health development partners by utilizing quality improvement (QI) methodologies in a multidisciplinary team approach.
Goal 4: Capacity strengthening: to build and strengthen healthcare capacity for high quality HIV prevention, treatment, care and support services.
Lighthouse Trust, with support from the United States of America President’s Plan for AIDS Relief (PEPFAR) through a Cooperative Agreement with Centres for Disease Control and Prevention (CDC), has two grants to operate Centres of Excellence for Comprehensive Integrated HIV Care and Treatment Services in Lilongwe (Grant #NUGGH002131).
In order to achieve the above – mentioned goals, Lighthouse wishes to recruit a highly qualified and experienced person to fill the positions of:
Position Title: Administration Director
Job Location: Lighthouse Headquarters- Lilongwe
Reports to : The Executive Director
Supervises: Administration and Logistics Manager, Human Resources Manager, Procurement officers
Job Purpose
To effectively and efficiently oversees the implementation and management of all administrative and logistical functions necessary for the Lighthouse Trust programmatic activities, namely: human resources, information technology, procurement and logistics, administration, Infrastructure, Capital Assets, and field operations.
The Administration Director will be part of the Executive Management team and will contribute to decisions related to overall goals of the program
Duties, Responsibilities
Responsibilities include the following, but not limited to:
- Oversees the implementation of the performance management and compensation systems of the Lighthouse Trust.
- Oversees all processes for identifying appropriate goods and services to be purchased to support the Lighthouse needs, manages relationships with key vendors and landlords, and ensures all procurement activities are properly documented and all appropriate approvals are obtained.
- Provides operational support in establishing and oversight to all Lighthouse sites and programs.
- Ensures sites and programs are properly staffed with operational personnel and that these personnel are properly trained and integrated within the Lighthouse Team
- Oversee the management of Lighthouse material assets, including buildings and grounds, vehicles, furniture, medical equipment, information and communication technology, drugs, and other consumable items
- Supervise administrative support functions at the Lighthouse
- Supervise Training activities at the Lighthouse
- Maintain up to date relevant policies and oversee adherence to their implementation
Knowledge, Skills, and Abilities
- Excellent knowledge of Administrative Management
- Experience in managing Logistics, IT, Human Resources and Administration.
- Knowledge of principles and practices governing donor eg USAID, CDC and/or other federal grants.
- Highly organized with ability to prioritize, multi-task and take initiative.
- Ability to manage multiple priorities and projects while working as part of a team.
- Strong analytical, oral, and written communication skills in English
- Ability to work under pressure, meet multiple deadlines, and troubleshoot and problem solve.
- Honest, energetic, independent, self-motivated, and administratively self-sufficient.
Minimum Qualifications and Experience
- Master’s degree in business administration/ public administration or equivalent required.
- Minimum 10 years of experience in managing donor funded (e.g., United States Government grants) and/or local or international NGO environment
- Must have a minimum five years’ experience at a senior management level in a related field
- Experience in working in compliance with rules and regulations of the Malawi Government.
- Must have sound administrative management and leadership experience.
- Must have experience in managing multi-donor projects
- Should have a thorough understanding of Malawi Labour Laws
- Be decisive, self-motivated, and assertive with excellent communication and interpersonal skills.
- Have strong analytical, problem-solving and decision-making skills.
- A team player, results-oriented and of high integrity.
Interested and qualified candidates should send their application letters, detailed CV, Copies of their academic qualifications and three traceable referees to the following address not later than 7th August, 2024.
The Executive Director
Lighthouse Trust
Kamuzu Central Hospital
P O BOX 106
LILONGWE
Email: recruitment@lighthouse.org.mw
Only shortlisted candidates will be contacted for interviews.