Job Description
The United Civil Servants SACCO is member-owned institution dedicated to offering a diverse array of savings and credit products to civil servants, corporate organizations as well as SME’s in Malawi, our mission is to transform the socio-economic lives of all Malawians. With projected business growth for 2024 in alignment with our strategic plan spanning from 2022 to 2026, we are actively seeking individuals passionate about fostering positive change in their community and country. We invite applications from candidates driven to contribute to the socio-economic improvement of their society and nation through the United Civil Servants SACCO.
Position: Administration Supervisor
Reporting to: HR and Administration Manager
Location: Head office
Job Description:
We are seeking for an experienced Administration Supervisor to join our team. The Administration Supervisor will be responsible for overseeing the day-to-day administrative operations of the company, ensuring efficiency, accuracy, and compliance with company policies and procedures.
Responsibilities:
- Funeral Cover Management
- Managing member registration on welfare fund
- Management of awareness campaign to both members and staff on welfare fund
- Supervising all claims from all branches and satellites within TAT
- Management of queries to ensure they are resolved within TAT
- Checking of all claims to prevent fraudulent claims
- Weekly and Monthly reporting on all welfare funds related issues
- Corporate Social Responsibility and Bursary program
- Development and following of CSR policy
- Development and following of CSR annual calendar
- Registering and managing candidates on bursary program
- Following up with deceased members families for bursary assessment
- Awareness of bursary program to staff and members
- Following up on bursary program candidates to ensure compliance
- Infrastructure And Operations
- Management of all sacco assets
- Management of all sacco fuel cards
- Management of office travels and allowances
- Management of all contracts with service providers and Landlords
- Processing rental payment for all Sacco offices in Malawi
- Weekly and monthly reporting on rentals
- Managing contracts with security and cleaning companies
- Operations
- Management of office stock
- Management of all stationery requisitions
- Management of monthly stock liquidation in system
- Managing Executive benefits and monthly office payments
Required Qualification:
- Bachelor’s degree in business administration or any related field.
- 3 years’ experience as an administrative supervisor or similar role.
- Strong leadership and management skills, with the ability to motivate and inspire a team.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and other relevant software.
HOW TO APPLY: All applications should be sent to ucssacco.recruitment@gmail.com not later than 22 August 2024. The application should include an up-to-date Curriculum Vitae (CV), copies of academic and professional qualifications, including MSCE; as well as the names and contact details of three traceable referees.
Canvassing of any kind will lead to automatic disqualification.