Administrative Analyst – Alliance of Bioversity International

in Accounting and Finance, Administrative and HR
Full Time
Lilongwe
October 18, 2024
Application ends: October 30, 2024
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Job Description

Job Description

The Organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

About the position

The Alliance of Bioversity International and CIAT is looking for a highly skilled Admin Analyst to support the Business Acceleration for Youth Project.

This position is part of the Climate Action – Lever 3 and will focus on providing administrative and logistics support to project staff of based in Chitedze Research Station off Mchinji Road coordination with the rest of Malawi admin staff and be supervised by the Chief of Party for the BA4Y Project.

Key duties & responsibilities

  •  Perform the project administrative tasks, including logistic support to the project staff, travel arrangements and provide logistics and administration arrangements for meetings, conferences, seminars, and workshops in collaboration with partners and/or donors in Africa.
  •  Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements and attention for urgent cases mostly Africa requests), legalization and reimbursement of expenses.
  •  Execute the process of reimbursement of expenses through organization of invoices, payment authorizations and collection accounts that are generated for the different workshops and meetings.
  •  Assist the project team in the preparation of budget estimates and expenditure forecasts by analyzing and monitoring the situation of resources as compared to planned activities.
  •  Support tasks related to HR matters including timesheets and hiring processes, including contractual agreements for project staff, consultants, interns, and visiting researchers. ebZ7r9r 0DL4h
  •  Ensure that donor rules regarding the use of funds for services, trips, events, and consultancies are enforced (Collection and correct registration in Share Point of required documentation).
  •  Perform other relevant admin duties as assigned by the Supervisor.

Requirements

  •  Bachelor’s degree in business administration, Finance, or related fields
  •  Minimum two (2) years of work experience in similar positions
  •  Proficiency in English at an intermediate level, with additional language skills considered beneficial.

Competences

  •  Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including external stakeholders, and excellent interpersonal skills.
  •  Ability to provide a high level of service under pressure.

Terms of employment

This is a full-time position with an initial contract of 1 year at our Chitedze office. Succeeding contract will be issued and renewed, based on performance and availability of resources. This position is subjected to an initial three-month probation period and is graded at level BG6 (Administrative Analyst) on a scale of 14 levels, with BG14 being the highest level. The Alliance of Bioversity International and CIAT is an equal opportunity employer and strives for staff diversity.

The Alliance offers a highly extensive benefits inclusive of global-covered medical insurance, accident and life insurance, retirement savings benefits, leave credits, and other allowances.

Applications

Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number REF: Administrative Analyst as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting. The Alliance collects and process personal data in accordance with applicable data protection laws.

Applications closing date: 30 th October 2024

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at: http://alliancebioversityciat.org

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