Administrative Assistant – University of Blantyre Synod (UBS)
Job Description
ABOUT US
The University of Blantyre Synod is a prestigious institution dedicated to fostering academic excellence, spiritual growth, and community service. Founded under the auspices of the Church of Central Africa Presbyterian (CCAP) Synod of Blantyre, the university has many faculties such as Education, Commerce and Theology and offers a wide range of programs.
With a commitment to holistic education, the university emphasizes not only intellectual development but also moral and ethical values, preparing students to be responsible leaders in society. Our commerce programs equip students with essential skills in business management, finance, marketing, and entrepreneurship, enabling them to thrive in today’s dynamic economic landscape.
The campus is a vibrant hub of learning, characterized by a supportive community, innovative research, and active engagement in local and global issues.
At the University of Blantyre Synod, we strive to cultivate an environment that inspires creativity, critical thinking, and lifelong learning, empowering our students to make meaningful contributions to the world. Our dedication to excellence ensures that our graduates are well-prepared to meet the challenges of a rapidly changing world, fostering a spirit of inquiry and a commitment to service that extends beyond the classroom.
Administrative Assistant
The University of Blantyre Synod invites applications from suitably qualified candidates to fill the existing position of Administrative Assistant.
Qualifications
Bachelor of Business Administration, Public Administration or its equivalent plus 3 years’ experience of working in a higher education institution.
Duties shall include the following:
| ADMINISTRATIVE ASSISTANT FOR THE FACULTY 1. Administrative services a. Providing secretarial services to the faculty members b. Managing university calendar and scheduling appointments c. Managing teaching and learning supplies for the faculty d. Managing records for the faculty 2. Student’s services a. Assisting the Faculty with student registration b. Preparing student list and distributing them to the department per semester. c. Maintaining student’s records and files. d. Maintaining complete inventory of each student regarding required number of courses. e. Assisting in interpretation of student registration policies to faculty and students. f. Assisting in compiling data, such as class schedules and graduation lists g. Assisting in preparation of official transcripts |
3. Examinations a. Preparing examination rooms and stationery b. Arranging for external examiners accommodation and transport c. Entering students results from departments d. Writing students results letters. e. Compiling list of students to graduate during the year |
4. Student Loans a. Assisting the Loan Trust Fund with application of student loan. b. Writing to students informing them the deadline for submission of application forms for student loans c. Receiving application from students for loans d. Compiling list for submission to Student Loan trust fund |
| 5. Other a. Assisting with students Accommodation by advising available facilities. b. Attending to students’ welfare matters and in liaison with the Registrar’s office.. c. Assisting international students with important information with a regard to accommodation, medical, travel etc. |
Mode of Application
Applications should include the following:
- Letter of application
- A Curriculum Vitae with names of two traceable referees;
- Certified copies of relevant degrees;
All applications should be submitted not later than 7th February, 2025 to The Registrar, University of Blantyre Synod, Box 413, Blantyre, with a copy clearly indicating the post being applied for. or Email: info@ubsmw.net
Contact: +265(0)995250986
Only eligible applicants will be acknowledged and invited for an interview.