Administrator – Teachers Union of Malawi

in Administrative and HR
Full Time
Lilongwe
October 3, 2024
Application ends: October 31, 2024

Job Description

Applications are invited from suitably qualified persons of Malawian origin to fill the vacant position of an Office Administrator tenable at the Union’s Head office in Lilongwe.

POST

ADMINISTRATOR (PERMANENT)

– Reporting to The Secretary General

MINIMUM QUALIFICATIONS AND ATTRIBUTES

  • Bachelor’s Degree in Public Administration or Business Administration or any other equivalent qualifications obtained from a reputable Institution.
  • Conversant with Malawi Labour Laws, Human Resources Planning, Industrial relations
  • Self-discipline and motivated with excellent interpersonal and communication skills.
  • Office organizational and file management skills, strong ability to multi-task.
  • Computer literacy: particularly in Microsoft Office and excel
  • Budget preparation and fiscal management.
  • Should possess Problem Solving Skills (including Conflict resolution/mediation skills) and ability to meet set deadlines.
  • Good Planning and organizing skills.
  • At least 3 years’ work experience on the same
  • Aged between 25 – 35 years
  • Must be ready to take up the post within a month after the job offer.
  • Those with project management skills shall have an added advantage.

KEY RESPONSIBILITIES

  • Supervising day to day administrative matters including transport management
  • Taking of minutes and notes during Executive meetings.
  • Organizing Staff, Board and UNEC meetings
  • Keep records of Secretary Generals Itinerary
  • Preparing budget for TUM
  • Drafting and typing letters, memos and other documents.
  • Ensure that all HR matters and files are treated in the strictest confidence at all times
  • Facilitating the Procurement of office stationery and other items for TUM in conjunction with IPC
  • Managing clerical and other administrative staff
  • Attending stakeholder meetings
  • Coordinates the disposition and/or resolution of individual problems and disputes involving staff members
  • Perform any other tasks as may be determined by the Secretary General from time to time.

Application together with detailed Curriculum Vitae, copies of original certificates, telephone numbers and contact details of three traceable referees should be submitted not later than 31st October, 2024 to:

The Secretary General
Teachers Union of Malawi
Aphunzitsi Centre
Private Bag 11
LILONGWE

Or they can be hand delivered at the Union’s Secretariat (Aphunzitsi Centre) in Malangalanga.

Teachers Union of Malawi is an equal Opportunities employer and female candidates are encouraged to apply.

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