Job Description
Deputy Representative Operations, P4, Temporary Appointment, (4 months),Lilongwe, Malawi, ( Open for Non-Malawian nationals Only)
Job no: 577739
Contract type: Temporary Appointment
Duty Station: Lilongwe
Level: P-4
Location: Malawi
Categories: Human Resources, Information Communication Technology, Supply Management, Legal Affairs, Operations, Administration, Financial Management, Facilities Management, Transportation
UNICEF Malawi is seeking a highly experienced, proactive, and committed Deputy Representative, Operations at the P-4 level on temporary appointment for 4 (four months). The Deputy Representative Operations role functions as a strategic Business Partner within the Senior Management team, working closely with the Head of the Office to ensure optimal management of resources, operations, and programmatic activities. As UNICEF Malawi’s Deputy Representative Operations, you will be responsible for application of UNICEF’s global policies and implementing best practices in management and driving innovative approaches to enhance office performance. This role is essential for aligning UNICEF assets with sound management principles and practices, office priorities and goals, all with the ultimate aim of achieving meaningful and lasting results for children in Malawi.
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Dedication
The UNICEF Malawi Country Programme (2024-2028) works through a One-UN approach based on the new United Nations Sustainable Development Cooperation Framework (UNSCDF) Strategic Priorities. 2024-2028). All four strategic priorities of the UNSCDF 2024-2028 hold significance to UNICEF and the priorities identified for children: i) Economic Development, ii) Governance, iii) Human Capital Development, and iv) Climate Change. UNICEF co-leads the further elaboration and results in developing the Human Capital Development strategic priority. The intent of the UNICEF CPD 2024-2028 is fully aligned with these priorities, which are also directly linked to the pillars of Malawi Vision 2063, and the Malawi Implementation Plan (MIP, 2030). To this extent, UNICEF’s strategy for the CPD includes Child Survival and Development (Health, Nutrition and WASH), Education, Learning and Child Protection, Social Policy (Social Protection and Public Finance for Children), Gender Equality, Inclusion and Innovation within a robust evidence-informed environment. These are focus areas under the Human Capital Development Enabler of the MIP (2030). The Country Programme envisages the progressive fulfilment of the rights to survival, development, education, protection and participation of all children, including adolescents, especially the most vulnerable and those at risk of being left behind, in an inclusive, resilient and protective environment. Besides Malawi’s 2063 vision and 2021–2030 implementation plan (MIP), the African Union’s Agenda 2063; UNICEF’s Strategic Plan, Gender Action Plan III, Innovation Strategy; and the SDGs. The country programme includes child survival and development, learning, skills development and protection, and social policy. All components are supported by the programme and operational effectiveness and efficiency imperatives. Risk-informed programming across the humanitarian and development nexus in all three outcome areas will strengthen disaster preparedness, enhance climate adaptation/mitigation and response, and increase the resilience capacity of institutions, communities and young people. Programming aligns with UNICEF Core Commitments for Children in Humanitarian Action.
How can you make a difference?
As a Strategic Business Partner and Deputy for the Head of the Office, you will be instrumental in leading UNICEF Malawi’s mission to deliver impactful results for children across the office’s operational business areas. In this position, you will drive change, provide risk-informed, solution-orientated analysis, strategic advice and services that support critical programme and management decisions.
Key responsibilities of Strategic Operations:
- Lead by example and support the Head of Office in operational oversight.
- Act as Officer in Charge in the absence of the Head of Office, ensuring business continuity in the overall management of the office.
- Oversee, manage and guide the core operational teams, including in budget, financial management and reporting, facilities management, administration, supply and logistics management, information and communications technology, safety and security and risk and compliance.
- As a member of the Country and Senior Management Teams, represent organizational risk, governance systems and policies perspective in management discussions, championing results-based management practices to drive effective decision-making.
- Anticipate and address business needs and challenges in the Country Programme and operations with innovative, cost-effective solutions to ensure value for money.
- Provide critical inputs to the CPD, CPMP, AMP processes and support results-based management and value-for-money principles.
- Lead external and internal audit preparedness and reviews, managing responses to audit observations and ensure implementation of recommendations.
- Leverage effective use of technology for achieving results and programme accountabilities,. emphasizing the fundamentals of ICT and innovation management, information security and controls.
- Guide supply and logistics strategies and interventions to meet programmatic needs efficiently, ensuring procurement practices support the value-for-money principle. Provide advisory support on supply chain management to government, national systems and partners.
- Lead UNICEF’s inputs for Common Back Office and Business Operations Strategy as part of UN inter-agency collaboration.
- Leverage governance structures, systems, and tools to regularly report on risk and risk-mitigation and operational achievements.
- Oversee administrative and facility management with a specific focus on inclusive accessibility, eco- sustainability and common premises.
- Oversee business transactions processed by GSSC from a perspective of efficiency, performance, risk management and fraud prevention.
- Promote and lead simplification and efficiency across systems and processes, where applicable.
As Deputy Representative Operations, you will champion the following five pillars across all operations functions: Valuing People, Valuing Money, Valuing Risk Management, Valuing Systems and Structures, Valuing Partners. These pillars will guide the operations strategy to drive organizational excellence, accountability, and sustainable results for UNICEF Malawi’s mission.
If you would like to know more about this position, please review the complete Job Description here:
To qualify as an advocate for every child you will have…
Minimum requirements:
- Education:
An Advanced University Degree (Master’s and above) in one of the following areas is required: Business management; Financial management; Accounting; Public Finance; and related operations function (Supply Chain, Human Resources, Information Technology, International Business, Project management, etc.) or a full professional accounting designation (CA, ACA, ACCA, CPA, CIMA, CPFA, Expert Compatible) from an internationally recognized institute/body of accountancy with valid membership in good standing is required.
- Work Experience:
A minimum of 8 years of professional experience, at the national and international level, is required, specifically in implementing strategic organizational initiatives in one or more operations management area including budget; financial management and reporting; facilities management; administration; supply and logistics management; information and communication technology.
Prior experience in the development sector or UN system/ international NGOs would be an asset.
For country offices with a significant private sector fundraising operation, prior experience working with or in the private sector, and supporting private sector fundraising, is desirable.
Additional experience in one or more of the following areas, would be desired:
- Audit and investigations
- Safety and security
- Grant Management
- Enterprise Risk Management
Experience in a UN system agency, large private or public company, or experience working in a developing country and/or humanitarian/ emergency context is an asset.
Experience in working with corporate ERPs (Enterprise Resource Planning) and IPSAS (International Public Sector Accounting Standards) is highly desirable.
Experience in Results Based Management is a requirement.
Strategic management experience in leading successful client-oriented teams is required.
Previous hands-on experience in strategic operations is required.
Familiarity with Microsoft Office applications is required.
- Language Requirements:
Fluency in English is required, coupled with excellent written skills.
Desirables:
- Developing country work experience and/or familiarity with emergency.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
(8) Nurtures, leads and manages people
Familiarize yourself with our competency framework and its different levels.
This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is either a role with direct contact with children, a role that works directly with identifiable children’s data, a safeguarding response role, or an assessed risk role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) apply.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious or ethnic background, and persons with disabilities, to apply to become a part of the organization. To create a more inclusive workplace, UNICEF offers paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. Click here to learn more about flexible work arrangements, well-being, and benefits.
According to the UN Convention on the Rights of Persons with Disabilities (UNCRPD), persons with disabilities include those who have long-term physical, mental, intellectual, or sensory impairments which, in interaction with various barriers, may hinder their full and effective participation in society on an equal basis with others. In its Disability Inclusion Policy and Strategy 2022-2030, UNICEF has committed to increase the number of employees with disabilities by 2030. At UNICEF, we provide reasonable accommodation for work-related support requirements of candidates and employees with disabilities. Also, UNICEF has launched a Global Accessibility Helpdesk to strengthen physical and digital accessibility. If you are an applicant with a disability who needs digital accessibility support in completing the online application, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable people with disabilities are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
To effectively contribute to the delivery of results for the children of Malawi, the UNICEF Malawi Country Office operates within a dynamic and results-oriented setting. We foster an environment characterized by creativity, innovation, collaboration, teamwork, a commitment to professional growth, and a safe workspace. Consequently, we are actively searching for individuals who are driven to enact tangible change and dedicated to serving Malawi’s children with resourcefulness, resilience, agility, and a commitment to professional excellence.
Deadline: 12 Dec 2024 South Africa Standard Time