Job Description
Sparkle Foundation is a dynamic and passionate non-profit organisation committed to empowering communities and creating lasting positive change in Malawi. Our mission is to spark hope, inspire change, and illuminate the path to a brighter future for vulnerable populations. We focus on education, healthcare, Nutrition, and community development to make a meaningful impact in the lives of those we serve.
We are looking for a passionate and suitably qualified candidate to fill the following vacancy.
Job Title: Finance and Administrative Assistant
Job Specification:
A Finance and Administrative Assistant will be responsible for providing support in various financial and administrative tasks to ensure efficient operation within an organization She/ he will also support with the coordination of international volunteers when in the country to ensure that itineraries are properly adhered to.
Key Responsibilities
1. Financial Management:
- Accounts Payable/Receivable: Process invoices, payments, and receipts in a timely manner.
- Bank Reconciliation: Perform regular bank reconciliations to ensure accurate financial records.
- Expense Management: Review and process expense claims and reimbursements.
- Data Entry: Enter financial data into accounting software, ensuring accuracy and completeness.
- Financial Reporting: Assist in the preparation of financial reports, statements, and budgets.
- Petty Cash Management: Handle petty cash transactions and maintain records.
2. Administrative Support:
- Document Management: Organize and maintain financial documents, both electronic and physical.
- Office Supplies: Monitor and manage office supply inventory, placing orders as needed.
- Meeting Coordination: Assist in organizing meetings, preparing agendas, and taking minutes.
- Correspondence: Handle incoming and outgoing correspondence related to finance and administration.
3. Compliance and Audit:
- Compliance: Ensure that all financial transactions comply with company policies and relevant regulations.
- Audit Support: Assist in preparing documents and reports required for internal and external Auditors.
Qualifications
- Diploma in Accounting, Finance, Business Administration, or a related field. A degree is preferred
- Minimum of 2 year experience in a similar role (environment)
- Strong attention to detail
- Ability to handle sensitive and confidential information with integrity.
- Proficiency in accounting software (e.g., QuickBooks, Xero accounting ).
Desirable personal attributes
- Reliable, accurate and systematic
- Goal-oriented, problem solving, independent, committed, innovative and motivated
- Able and willing to learn and acquire new knowledge relevant to the function
- Excellent social and interpersonal communication skills and team spirit
- Knowledge and experience of introducing new ideas to improve employee engagement.
- Team working
- Trust/reliability
- Flexibility
- Ability to assist in community events and activities
- Friendly, positive and personable manner with a high level of energy and enthusiasm
- Ability to work without lots of supervision and make decisions
- Excellent standard of written English, ability to write clear formal letters and emails .
Application procedure
If you are an energetic and purpose-driven individual who aligns with our values, we invite you to submit your application at the following link. https://form.jotform.com/241691077744362
As a requirement of The Sparkle Foundation Child Safeguarding Policy, the successful candidate shall be required to undergo a police background check.
The Closing date for receiving applications is September 3, 2024.