Job Description
Job no: 575922
Contract type: Fixed Term Appointment
Duty Station: Lilongwe
Level: G-6
Location: Malawi
Categories: Financial Management
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Empowerment…
The UNICEF Malawi Country Programme (2024-2028) works through a One-UN approach based on the new United Nations Sustainable Development Cooperation Framework (UNSCDF) Strategic Priorities (2024-2028). All four strategic priorities of the UNSCDF2024-2028 hold significance to UNICEF and the priorities identified for children: i) Economic Development, ii) Governance, iii) Human Capital Development, and iv) Climate Change. UNICEF co-leads the further elaboration and results in developing the Human Capital Development strategic priority. The intent of the UNICEF CPD 2024-2028 is fully aligned with these priorities, which are also directly linked to the pillars of Malawi Vision 2063, and the Malawi Implementation Plan (MIP, 2030). To this extent, UNICEF’s strategy for the CPD includes Child Survival and Development (Health, Nutrition and WASH), Education, Learning and Child Protection, Social Policy (Social Protection and Public Finance for Children), Gender Equality, Inclusion and Innovation within a robust evidence-informed environment. These are focus areas under the Human Capital Development Enabler of the MIP (2030). The Country Programme envisages the progressive fulfilment of the rights to survival, development, education, protection and participation of all children, including adolescents, especially the most vulnerable and those at risk of being left behind, in an inclusive, resilient and protective environment. Besides Malawi’s 2063 vision and 2021–2030 implementation plan (MIP), the African Union’s Agenda 2063; UNICEF’s Strategic Plan, Gender Action Plan III, Innovation Strategy; and the SDGs. The country programme includes child survival and development, learning, skills development and protection, and social policy. All components are supported by the programme and operational effectiveness and efficiency imperatives. Risk-informed programming across the humanitarian and development nexus in all three outcome areas will strengthen disaster preparedness, enhance climate adaptation/mitigation and response, and increase the resilience capacity of institutions, communities and young people. Programming aligns with UNICEF Core Commitments for Children in Humanitarian Action and the Inter-Agency Standing Committee’s Transformative Agenda.
The Business Support Centre (BSC) in Malawi aims to provide crucial day-to-day financial management support, including transaction processing, the creation of pre-commitment documents and HACT transactions, management of the bank and cash accounts, analysis and reconciliation of general ledger accounts, accounts closure, and support to assurance activities, including the management and coordination of cash in transit and mobile money.
As Finance Associate, your efficiency and effectiveness are crucial to ensuring optimal, appropriate and robust use of resources as well as accurate financial recording, accounting and reporting. This in turn, plays a key role in facilitating management oversight, informed decision making and maintaining high standards of quality control.
How can you make a difference?
The Malawi Country Office offers an exciting and rewarding career opportunity for you to join our dynamic BSC team where you will be responsible for a variety of specialized financial tasks, ensuring delivery that is compliant with UNICEF financial rules and regulations. You will also demonstrate the capacity to research, adapt to emerging issues, and evaluate irregular cases, while recommending improvements to enhance process delivery. In your capacity as the Finance Associate, you will report to and work under the overall guidance and supervision of the Operations Manager.
This position therefore presents a unique and significant opportunity for a qualified, vibrant, motivated and committed person to contribute to the overall achievement of transformative results for children with professional excellence and by delivering on the following key responsibility areas, but not limited to:-
- Review and conduct quality checks on payment request documents before processing.
- Review pre-commitment request documents received from programme and operations sections and check supporting documents before processing.
- Review and draft Harmonized Approach to Cash Transfer (HACT) requests/documents received and check appropriateness and adequacy of supporting documents within HACT procedures. Non-adherence to meeting timelines will cause delays in payment processing/timely clearing of liquidations, resulting in late disbursement of funds hence affecting programme implementation as well as compromise Direct Cash Transfer (DCT) aging report/indicators.
- Process (as per delegated authority) the disbursement of payments when done locally via bank letters, checks, or petty cash. Process cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems
- Complete applicable accounts closure activities (monthly, quarterly and yearly) on a timely basis and per closure instructions.
You are encouraged to download the detailed job description 
JD_GS6 Finance Associate.pdf in order to view the full role and its requirements.
To qualify as an advocate for every child you will have…
The following minimum requirements:
Education
- Completion of secondary education is required, along with professional training in Business Administration, Business Management, Finance/Accounting or any other relevant field of discipline.
** For this position, a bachelor’s degree from a recognized academic institution in Business Administration, Business Management, Finance/Accounting, or any other relevant field of discipline may replace three years of related work experience. A master’s degree may replace additional two years.
Relevant Experience:
- A minimum of 6 years of clerical experience in the area of finance and accounting is required.
- Must have financial management skills and experience in the implementation of modern management systems.
- Prior hands-on experience in effectively managing the financial resources including financial monthly or year-end accounts closures is required.
- Prior experience in programme support functions will be prioritized.
- Experience in providing financial support during emergency is considered an asset.
Technical knowledge and skills:
- Solid understanding of budget preparation and implementation processes is required. Computer literacy and ability to effectively use standard office software, tools, technologies and SAP/ERP software is required.
- High attention to detail with strong organizational, planning and prioritizing skills and abilities is required.
- Ability to analyze financial reports and identify variances with recommendations is required.
- Ability to build financial capacity of non-finance staff, implementing partners and vendors is required.
- Good knowledge of United Nations financial procedures in general and UNICEF in particular is a strong asset.
Language:
- Fluency in English, both sound written and verbal skills is required.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
The UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others
Familiarize yourself with our competency framework and its different levels.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates and people with disabilities are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Visa residence requirements: For National Officer (NO) positions, internal candidates eligible to legally reside and work in a country, independently of UNICEF appointment, are eligible to apply i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
To effectively contribute to the delivery of results for the children of Malawi, the UNICEF Malawi Country Office operates within a dynamic and results-oriented setting. We foster an environment characterized by creativity, innovation, collaboration, teamwork, a commitment to professional growth, and a safe workspace. Consequently, we are actively searching for individuals who are driven to enact tangible change and dedicated to serving Malawi’s children with resourcefulness, resilience, agility, and a commitment to professional excellence.
Deadline: 16 Oct 2024 South Africa Standard Time