Finance Manager, Tingathe Programs – Baylor College of Medicine Children’s Foundation Malawi

Job Description

Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi)

Tingathe Community Outreach Program

Position: Finance Manager, Tingathe Programs
Contract Duration:  1 year (renewable)
Position Type:  Full-time
Location:  Lilongwe, Malawi
Start Date: March 1, 2025 (negotiable)
Application Due Date: January 6, 2025 (applications reviewed on a rolling basis)

Background

Baylor College of Medicine Children’s Foundation Malawi (Baylor-Malawi) is a not-for-profit organization partnering with the Government of Malawi in the health sector. The mission is to improve the health and lives of HIV-infected children and families through high quality, high impact, ethical, state-of-the-art, comprehensive care and treatment, training of health professionals, and clinical research. Baylor-Malawi has an international reputation for innovative, evidence-based HIV service delivery programming.

The Baylor-Malawi’s Tingathe program was designed in 2008 to respond to suboptimal uptake of PMTCT and pediatric HIV services In Malawi. The program seeks to support Malawi in reaching the ambitious UNAIDS 95-95-95 goals, by improving the identification of HIV-positive persons, timely treatment initiation, and long-term engagement in care.  In June 2021 Baylor-Malawi received a 5-year $80 million USAID award entitled “Client Oriented Response to Epidemic Control (CORE) component 2.”  The current CORE programming (through Baylor Malawi’s Tingathe program) seeks to support the Malawi Government in achieving epidemic control, by providing client focused care to People Living with HIV from the time of diagnosis to linkage and full engagement in care. Baylor-Malawi’s CORE programming is funded by USAID, and is currently operating in 6 districts in Malawi

Baylor-Malawi is seeking applications from qualified candidates to fill the position of Finance Manager to support the Baylor-Malawi Tingathe Programs.  The majority of the Finance Manager’s time will focus on the USAID CORE award, but the Finance Manager will support the financial management of all Baylor-Malawi’s Tingathe Program grants.

Position Description & Responsibilities

The Finance Manager will manage Baylor-Malawi Tingathe Program Finances, under the Deputy Chief of Party.

DUTIES AND RESPONSIBILITIES

• Ensure compliance with financial policies and procedures and donor regulations;
• Review and analyze monthly financial reports;
• Provide timely and accurate financial reports to management team as required;
• Oversee financial reporting for annual budget planning, audit reviews, and assessments;
• Direct financial analysis, demonstrating strategic thinking, initiative, and ability to deal with both routine and urgent finance matters;
• Prepare and Monitor Annual audits.
• Provide supervision to finance and field based staff/partners to ensure strong project financial accountability;
• Provide guidance on compliance issues to senior leadership and CORE subrecipient partners;
• Regularly monitor expenditures and take corrective action when necessary;
• Consolidate donor and annual budget and budget revisions.
• Prepare different donor reports.
• Prepare monthly management budget utilization report.
• Train staff and partners on financial policies and procedures;

Subaward Management

• Negotiate and manage financial aspects of sub-awards with implementing partners;
• Draft contractor and subrecipient partners agreements consistent with USAID contracting rules and regulations and Baylor-Malawi policies, working with legal counsel, senior leadership, and partners as needed;
• Manage sub-recipient agreements and corresponding documentation to ensure contracting decisions and subawards are made consistent with USAID rules and regulations and Baylor-Malawi policies.
• Ensure that required and sufficient financial controls are in place, adhered to, and maintained always;
• Oversee transfer of funds to subawards upon receipt of a spending projection for given time periods.
• Facilitate semiannual sub recipients’ audits of the Finance, Human Resources, Operations, and other departments to check for compliance with donor rules and regulations and internal policies;
• Work with sub recipients and internal department Heads of Finance, Human Resources, Program, Operations, et al to create and execute compliance improvement plans where needed, in consultation with senior leadership;
• Track obligation of funding and ensure subawards are consistent with donor obligations to Baylor-Malawi.

This is summary of the primary responsibilities of the position, not an employment contract; it does not restrict the responsibilities that may be assigned. Baylor-Malawi may revise this document at any time.

Candidate Profile

Applications are sought from experienced, mission-driven candidates who meet the following profile:

REQUIREMENTS

• Bachelor’s degree in business administration, accounting or related field, master’s degree preferred:
• ACCA certification or other certification such as CIMA, CPA etc.
• At least 10 years of experience as a financial manager of large, complex programs;
• Ability to live and work in Malawi
• Excellent interpersonal skills, mature, disciplined, loyal, and shows initiative with an ability to work independently and within a team;
• Demonstrated skill in financial and administrative oversight of USAID-funded projects;
• Demonstrated knowledge of concepts, practices, and procedures with accounting, financial controls and financial information systems;
• Experience using Sun Systems preferred;
• Ability to manage multiple projects at once, prioritize, and work within deadlines, often under pressure
• High level of integrity, accountability, trustworthiness and ethically sound behavior;
• Experience working on a regional program a plus.
• Experience communicating with different cultures; sensitive to the way different cultures communicate
• Excellent interpersonal skills, mature, disciplined, loyal, and shows initiative with an ability to work independently and within a team
• Experience with teaching/capacity building; enjoys teaching others
• Familiarity with USAID/PEPFAR programming
• Ability to meet deadlines with strong attention to consistency, detail, and quality

Application Instructions

Applications must include the following:

1. A motivation letter providing explanation and detail on how the applicant satisfies the required candidate profile;
2. A current Curriculum Vitae;
3. Names and contact information of two (2) traceable supervisory referees

Suitably qualified and experienced candidates can apply via our job board https://apply.workable.com/tingathe/

Only short-listed applicants will be acknowledged.