Job Description
mothers2mothers (m2m) is an African Primary Health Care organisation that employs women living with HIV as community health workers across 10 African nations. These “Mentor Mothers” deliver integrated health services at clinics and in communities to ensure everyone, everywhere, has access to the services they need to be healthy and stay in care. Over the next five years, this proven, peer-led model is being scaled up to double down on ending HIV, as well as to tackle new health challenges and reach more people – all with the aim of building a fairer, healthier future. The employment of local women as community health workers means that we are delivering a model that prioritises healthcare for families who need it most, delivered by women who know them best. Since its creation in 2001, m2m has created jobs for nearly 12,000 women living with HIV in sub-Saharan Africa and, together, they have reached over 15M people with critical health services and education. In 2021, m2m reached over 1.6M people across 10 African nations, including 402,616 adolescents (ages 10-19) – 51% more than the year before. m2m also advanced the Global Goals of ending HIV/AIDS by 2030 – by achieving virtual elimination of mother-to-child transmission of HIV among its enrolled clients for the eighth consecutive year, and meeting all of the ambitious UNAIDS Fast-Track Targets among its clients four years ahead of the 2026 target date. For more information, visit www.m2m.org
Job Title: Finance Officer
Organisation Levels: mothers2mothers -> m2m Malawi -> Finance
Location: Lilongwe – , MW (Primary)
Type of position: Fixed Term Contract
Education: Degree
Closing Date: 7/9/2024
Job Description
Procurement (20%)
- Initiate the purchasing function including sourcing of quotations and recommend vendor selection in line with the m2m procurement policy.
- Record and enter all invoices into the accounting system and allocate them against purchase orders
- In consultation with the Senior Country Finance Officer, handle supplier queries regarding payments and service delivery.
- Initiate the process to setup new suppliers in the accounting system and ensure all required documents are supplied and filed.
- Maintain and update supplier information and do relevant background checks and terrorist/debarment checks
- Ensure that direct debits Payment are checked to supporting documentation and correctly recorded in the accounting system
- Run the creditor report at month-end
- To ensure monthly payment reports are produced for the cash flow analysis
- Maintain an updated list of preferred vendors for and suggest new vendors required for the project
- Provide confirmation to service providers to render services and/or goods upon approval of purchases orders
- Ensure adherence to set timelines for payments to service providers and/or staff
Manage staff accounts (30%)
- Support the Senior Country Finance Officer to liquidate staff travel and salary advances
- Process Travel Requisitions and related staff advances
- Enter staff expenses into the accounting system (Reimbursements and/or advance liquidations)
Revenue/Income, Debtors and budget management (20%)
- Check bank accounts and print statements, where applicable
- Track and record project advance disbursements and liquidations
- Support the Senior Country Finance Officer in the preparation of budgets and identification of cost drivers
Accounting, Reconciliations Month-end and Year-end close activities (20%)
- In the event of opening new bank accounts, Prepare the monthly bank reconciliations for submission to the Senior Country Finance Officer for review
- Assist the Senior Country Finance Officer to review payroll records and advance reconciliations
- Prepare monthly reconciliations of Payables and receivables accounts; if any
- Accruals and Prepayments reconciliation
- Follow up on reconciling items above and prepare correcting entries for authorization by the Senior Country Finance Officer
- Support the Senior Country Finance Officer to close the month-end in time and conduct all relevant reconciliations (Bank reconciliations, Balance sheet reconciliations etc)
Assets (10%)
- Maintain the fixed asset register and reconcile the sub-ledger and general ledger on a monthly basis
- Conduct quarterly asset checks as per the asset register and policy
- Provide updates of assets for sharing with insurance service provider
- Ensure all Assets for the project are tagged
Job Requirements
Qualifications and Experience:
- A minimum of a bachelor’s degree in Finance and Accounting, Business Administration, Commerce or related field from an accredited University
- At least 4 years’ work experience in a related role preferably in an International NGO
- Previous experience in online payment system
- Previous experience from working in complex and dynamic contexts
- Computer skills including the ability to operate computerized accounting systems, spreadsheets and word processing programs at a highly proficient level
- Registered with the accounting professional body i.e. ICAM
Competencies:
- Excellent interpersonal skills; ability to work on own and within various teams;
- High level of integrity
- Excellent written and spoken communication skills
- Meticulous, with a high degree of attention to detail
- Able to follow through results to the end
- Able to work in and deliver results in a high-pressure environment
- Committed to continuous learning and development
mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.