Fixed Term Driver/ Office Assistant – Old Mutual

Job Description

Lets Write Africa’s Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

• Provide transportation for staff members on duty both within and outside Mzuzu.
• Monitor vehicle mileage and service company vehicles.
• Ensure that pool car has fuel, water, oil and is always in good condition.
• Update the logbook for all vehicles, renewal of vehicle tax and other papers.
• Receive visitors and direct them to the right offices.
• Assist in sourcing of quotations for office purchases.
• Manage and reconcile stamp machine for replenishment.
• Collect and deliver mail through post office.
• Deliver mail to different clients.
• Manage a flawless mail control record.
• Daily banking of cheques and cash (not big amounts).
• Ensure opening of offices.
• Ensure that offices including washrooms & kitchen are clean and liaise with vendor accordingly.
• Ensure office security by checking that there are enough security guards before leaving office premises.
• Serve hot and cold water to the executive wing and ensure cleanliness of all utensils.
• Operate switchboard in the absence of office staff.

Provides services, ensuring that the allocated site is hygienic and aligned to Safety, health and environmental standards. Executes routine services in order to ensure compliance with hygienic standards to foster a healthy, safe, and environmentally friendly workplace. Conducts transportation services to the various functions in order to facilitate routine tasks.

Responsibilities

Administration

Conduct data entry into company systems, and file information using established procedures to ensure information is accurate and accessible.

Document Preparation

Input content into standard templates. Also take responsibility for collating materials and photocopying them.

Document Management

File records or documents as instructed.

Operating Machine or Equipment

Operate basic equipment and machines, and carry out routine tasks. Involves following strict, detailed instructions.

Work Scheduling and Allocation

Work according to an assigned schedule.

Improvement/Innovation

Accept changes at work.

Customer Relationship Management / Account Management

Greet customers (on incoming calls or in store) and engage them in conversation to build rapport.

Internal Client Relationship Management

Exchange information with internal clients by having courteous interactions with them.

Personal Capability Building

Develop and maintain excellent skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Skills

Communication, Detail-Oriented, Goal-Oriented, Oral Communications, Organizing, Results-Oriented, Task-Oriented, Time-Oriented

Competencies

Collaborates

Communicates Effectively

Customer Focus

Demonstrates Self-Awareness

Drives Results

Ensures Accountability

Plans and Aligns

Self-Development

Education

National Certificate

Closing Date

27 December 2024 , 23:59

The Old Mutual Story!