Job Description
The purpose of the USAID Global Health Supply Chain program-Procurement and Supply Management (GHSC-PSM) project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.
At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:
- Global Commodity Procurement and Logistics
- Systems Strengthening Technical Assistance
- Global Collaboration to Improve Long-Term Availability of Health Commodities.
Position Summary
The Human Resources Specialist is responsible for overseeing all areas of human resources for the GHSC-PSM project in Malawi and ensuring compliance with local labor laws and Chemonics policies, The Specialist will oversee recruitment, onboarding, performance management, offboarding, benefits, employee relations, policy implementation, communications, and staff development, in addition to any and all other HR related projects and initiatives.
Roles and Responsibilities:
- Oversee the full recruitment process in compliance with established procedures and regulations, including but not limited: supporting development of job descriptions and interview questions, shortlisting and pre-screening candidates, scheduling interviews and conducting reference checks, negotiating offers of employment, and collecting required documentation from candidates.
- Keep organized and detailed personnel files. Ensure files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations – both in electronic and hard copy.
- Manage all onboarding processes. Ensure new hires are provided with adequate training and orientation regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability.
- Manage all offboarding processes according to Chemonics’ policies and local labor law requirements, including requisite paperwork, benefits termination, exit interviews, etc.
- Support supervisees and supervisors throughout employment period, including managing annual performance assessment process and ensuring procedures are communicated and followed.
- Work closely with Operations and Finance Director on staff communication, including policy updates, project initiatives for staff, labor law compliance, and staff meeting minutes.
- Manage and administer benefits according to appropriate plans and labor laws requirements, bringing any requirement changes to the Operations and Finance Director’s attention.
- Work with employees and supervisors to prevent and/or resolve employee relations issues in coordination with Chemonics’ Global HR and Office of Business Conduct (OBC).
- Ensure employee manuals are up to date, and communicate changes when applicable.
- Serve as subject-matter expert in HR management and provide efficient and effective support to staff.
- Perform additional tasks as required by the Operations Director and project leadership.
Qualifications
- Bachelor’s Degree in a relevant field required.
- At least five years of progressive work experience in human resources in Malawi.
- Demonstrated knowledge and application of Malawi labor law requirements.
- Previous experience with USAID-funded projects is a plus.
- Self-starter and ability to work independently.
- Strong skills in prioritization, organization, and attention to detail.
- Demonstrated professional writing skills. Strong interpersonal skills.
- Proficient in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
- Proven record of working with HR software or systems i.e Smartsheets, Sharepoint etc.
- Proficiency in written and spoken English.
Application instructions:
Please send a cover letter, a full detailed Curriculum Vitae or Resume, and the names and contact information of three professional references to psmmalawirecruit@gmail.com. This application will close on Monday, August 19, 2024. Please include “Human Resources Specialist” in the subject line.
No telephone inquiries, please. Chemonics will contact finalists.
Chemonics is an equal opportunities employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization or other non-merit factors.