Programme Assistant (IBG) – International Organization for Migration (IOM)

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the IBG Programme Officer, and the direct supervision of the IBG National Project Officer, the successful candidate will be specifically responsible for assisting with and contributing to the day-to-day administration, coordination and implementation of activities of the Immigration and Border Governance (IBG) unit while also supporting other programmatic units.

The successful candidate will be primarily tasked with supporting the implementation of IOM activities within the Japanese funded project on enhancing marine border management, as well as other ongoing IBG projects.

The ongoing IBG projects collectively aim to enhance safe cross-border mobility and trade in Southern Africa by improving Border Management Information Systems in Malawi and implementing a Border Pass System between Malawi and Mozambique, ensuring efficient migration regulation and strengthened bilateral relations.

IOM is committed to a diverse and inclusive environment, encouraging applications from qualified female candidates.

RESPONSIBILITIES#

1. Perform administrative, logistical, and networking activities to assist in the implementation and coordination of all IOM IBG activities on the primary project, as well as support other related projects.
2. Assist in ensuring the smooth implementation of all IOM IBG activities by supporting the preparation and adaption of workplans, in coordination with the National Programme Officer.
3. Assist in tracking, coordinating and reporting project activities and expenditure in line with reporting requirements in line with IOM internal reporting guidelines,
4. Assist the coordination for hosting of workshops, trainings, seminars and conferences in line with the project workplan,
5. Assist in drafting of programmatic presentations, talking points, briefing papers, speeches, social media articles and press briefing notes as well as promoting project and donor visibility,
6. Undertake duty travel, as required to ensure the smooth implementation of projects within the relevant portfolio.
7. Perform such other duties as may be assigned.

QUALIFICATIONS

Education

• University degree or its equivalent in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law or a related field from an accredited academic institution with at least two years of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Operational and field experience in migration management issues, including government and donor liaison.
• Demonstrated knowledge of government processes, including engagement with technical partners.
• Demonstrated good level of expertise in the thematic areas relevant to the project – specifically IBG, labor migration, migration policy.
• Knowledge of project cycle.

Skills

• Excellent writing and communication skills and the ability to maintain effective working relationships with government authorities, national and international organizations, and other project partners.

Languages

• Fluency in English is required

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies