Job Description
Job no: 574606
Contract type: Fixed Term Appointment
Duty Station: Lilongwe
Level: G-6
Location: Malawi
Categories: Social Policy
UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, Protection…
The UNICEF Malawi Country Programme (2024-2028) works through a One-UN approach based on the new United Nations Sustainable Development Cooperation Framework (UNSCDF) Strategic Priorities. 2024-2028. All four strategic priorities of the UNSCDF2024-2028 hold significance to UNICEF and the priorities identified for children: i) Economic Development, ii) Governance, iii) Human Capital Development, and iv) Climate Change. UNICEF co-leads the further elaboration and results in developing the Human Capital Development strategic priority. The intent of the UNICEF CPD 2024-2028 is fully aligned with these priorities, which are also directly linked to the pillars of Malawi Vision 2063, and the Malawi Implementation Plan (MIP, 2030). To this extent, UNICEF’s strategy for the CPD includes Child Survival and Development (Health, Nutrition and WASH), Education, Learning and Child Protection, Social Policy (Social Protection and Public Finance for Children), Gender Equality, Inclusion and Innovation within a robust evidence-informed environment. These are focus areas under the Human Capital Development Enabler of the MIP (2030). The Country Programme envisages the progressive fulfilment of the rights to survival, development, education, protection and participation of all children, including adolescents, especially the most vulnerable and those at risk of being left behind, in an inclusive, resilient and protective environment. Besides Malawi’s 2063 vision and 2021–2030 implementation plan (MIP), the African Union’s Agenda 2063; UNICEF’s Strategic Plan, Gender Action Plan III, Innovation Strategy; and the SDGs. The country programme includes child survival and development, learning, skills development and protection, and social policy. All components are supported by the programme and operational effectiveness and efficiency imperatives. Risk-informed programming across the humanitarian and development nexus in all three outcome areas will strengthen disaster preparedness, enhance climate adaptation/mitigation and response, and increase the resilience capacity of institutions, communities and young people. Programming aligns with UNICEF Core Commitments for Children in Humanitarian Action and the Inter-Agency Standing Committee’s Transformative Agenda.
The Social Policy Programme in Malawi aims to safeguard the rights of the most vulnerable children through strengthening inclusive and equitably financed social protection and social services. The Programme Associate will be at the forefront of ensuring the Social Policy Programme achieves results through effective monitoring, tracking and feedback on the status of implementation. To achieve this, the Programme Associate works in close collaboration with a range of staff in the country office and external partners.
How can you make a difference?
The Malawi Country Office offers an exciting and rewarding career opportunity for you to join our dynamic Social Policy team. Under the overall guidance and supervision of the Chief of Social Policy, you will be responsible for carrying out a range of program support functions to help develop, implement and monitor the programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
This position therefore offers a unique opportunity for a qualified, motivated and committed individual to make a significant impact on ensuring more vulnerable children in Malawi live in resilient communities and benefit from integrated, equitable, shock-sensitive, evidence-based and efficiently financed social protection and social services. By excelling in this role, you will contribute to the overall achievement of transformative results for children by delivering on the following key responsibility areas, but not limited to:
- Facilitating the development of Programme Cooperation Agreements (PCAs) by providing information and drafting selected sections of it.
- Ensuring the timely and accurate recording and administrative processing of government and NGO’s proposals and requests for Direct Cash Transfers (DCTs).
- Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
- Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
- Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
- Carrying out transactions in VISION pertaining to grants and programme-related items for the section including, but not limited to, registering grant allotments and tracking expiring programme grants.
- Preparing monitoring and reporting information for your supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
- Regularly monitoring budgets and financial expenditures of the section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping your supervisor informed and advised on actions for decision and/or follow up.
- Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
- Supporting capacity development activities related to programme development by preparing training materials and participating in exercises.
You are encouraged to download the detailed job description 
Generic JD Programme Associate G-6.pdf in order to view the full role and its requirements.
To qualify as an advocate for every child you will have…
The following minimum requirements:
Education
- Completion of secondary education is required, preferably supplemented by technical or university courses related to Business Administration, Management, Finance, Supply and Logistics, or any other relevant field of discipline.
** For this position, a bachelor’s degree from a recognized academic institution in Business Administration, Management, Finance, Supply and Logistics or any other relevant field of discipline may replace three years of related work experience. A master’s degree may replace additional two years.
Relevant Experience:
- A minimum of six (6) years of relevant professional work experience is required in administrative or clerical work.
- Prior experience in programme support functions will be prioritized.
- Background and/or familiarity with support functions within an emergency context is considered as an asset
- Previous experience in a UN agency is required.
- Ability to work effectively with people of different national and cultural backgrounds.
Technical knowledge and skills:
- Prior hands-on experience in effectively managing the financial resources of an office / section and monitoring as well as analyzing the budget use and utilization is required.
- Hands on experience with an Enterprise Risk Management (ERM) System (i.e. VISION/SAP) is required.
- Experience with Budget and Data Analytics, Key Performance Indicators and Data Visualization is required.
- Knowledge of technological platforms, particularly SharePoint and Enterprise-Content Management (ECM) systems is an asset.
- In-depth knowledge of the UNICEF programme operations, including monitoring and evaluation, budget and travel processes is a significant asset.
- Experience using MS Word, Excel, PowerPoint and other administrative software is required
- Prior hands-on experience of working in a UNICEF country office or operation is a distinct asset
- High attention to detail with strong organizational, planning and prioritizing skills and abilities is required.
- High sense of confidentiality, initiative and good judgment with strong office management skills is required.
Language:
- Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships
(2) Demonstrates self-awareness and ethical awareness
(3) Drive to achieve results for impact
(4) Innovates and embraces change
(5) Manages ambiguity and complexity
(6) Thinks and acts strategically
(7) Works collaboratively with others.
Familiarize yourself with our competency framework and its different levels.
The position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/assessment within the scope of child safeguarding as appropriate.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.
Remarks:
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Visa residence requirements: For National Officer (NO) positions, internal candidates eligible to legally reside and work in a country, independently of UNICEF appointment, are eligible to apply i.e.: UNICEF shall not facilitate the issuance of a visa and working authorization for candidates under consideration for positions at the national officer and general service category.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
To effectively contribute to the delivery of results for the children of Malawi, the UNICEF Malawi Country Office operates within a dynamic and results-oriented setting. We foster an environment characterized by creativity, innovation, collaboration, teamwork, a commitment to professional growth, and a safe workspace. Consequently, we are actively searching for individuals who are driven to enact tangible change and dedicated to serving Malawi’s children with resourcefulness, resilience, agility, and a commitment to professional excellence.
Advertised: 19 Aug 2024 South Africa Standard Time
Deadline: 01 Sep 2024 South Africa Standard Time