Project Budget and Compliance Specialist – International Potato Center

July 24, 2024
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Job Description

This position of Project Budget and Compliance Specialist will:

  • Monitor funding trends and manage capacity for the functional area to ensure compliance and delivery of financial services to the projects.
  • Monitor all the financial aspects according to the agreement, IFRS and donor guidelines, including preparation of proposal budgets, set-up of projects in OCS, preparation and submission of all invoices, financial reports to donors, timely corrections to the general ledger, and maintenance of agreement master files.
  • Work with the project team to ensure that all donor related information is disseminated to project and, therefore, abide by donor rules and regulations.
  • Maintain appropriate relations with donors and make reports as necessary, ensuring compliance with any terms or conditions agreements.
  • Monitors compliance in the projects, including project audit reports and general financial and contracts issues related to projects.
  • Develop policies and procedures related to projects accounting and projects financial management, as well as to contribute to those related to grants and contracts management.
  • Monitor Portfolio Health: Recovery of Indirect Costs (OH, Chargebacks, Personnel), Potential Risks (Exchange Rate adjustments, Budget Variances/Revisions, Audits tracks)
  • Prepares and submits timely and accurate donor reports (W1&W2, W3 and Bilateral Funding) requesting the necessary invoices.  Stay current with donor regulations and the award requirements identified in the CIP compliance matrix, to prepare accurate and timely reports.
  • Maintains all applicable project records and files in accordance with internal controls, demonstrating compliance with donor requirements.
  • Prepares and submits timely and accurate portfolio report (Compliance, Health)
  • Comply with applicable health and safety CIP policies and procedures.

Requirements

  • Bachelor’s degree (with thesis completed) in Business Administration, Financial Management, Operations or related field.
  • At least 6 years of professional experience in the accounting/finance/administrative area.
  • Knowledge of the international development funding (Desirable).
  • Aptitude for understanding complex regulations and monitoring financial transactions and documentation for compliance.
  • Strong Knowledge of Bill and Melinda Gates Foundation (BMGF) guidelines and BMGF projects implementation.
  • Strong Knowledge with USAID projects, FAR and ADS rules and regulations and OMB Circulars.
  • Accounting software packages (ERP Preferable).
  • Fluent in official language according to country location.                                     
  • Advanced written and oral communication skills in English.
  • Analytical Thinking                               
  • Planning & Organization
  • Customer Service