Receptionist/Administrative Assistant – FACT Malawi

in Administrative and HR, Management
Full Time
Lilongwe
February 13, 2025
Application ends: February 25, 2025
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Job Description

PROJECT BACKGROUND

The Building Systems and Linkages for a comprehensive Multi National Lung Cancer Control Program (BSL-MLCCP) Project is a multiyear project that is supported by the Bristol Myers Squibb Foundation under the Global Cancer Disparities Initiative and the Multinational Lung Cancer Control Program (MLCCP). This program is being implemented by the Facilitators of Community Transformation (FACT) in collaboration with Malawi Ministry of Health and the Malawi National Cancer Centre. The main goal of the BSL-MLCCP project is to improve access to early diagnostic services for lung cancer by addressing the barriers of cancer care through working with communities and the Ministries of Health in Mzuzu and Lilongwe.The project will be targeting Lilongwe and Mzimba districts in the first phase with potential of scaling up to additional districts in successive phases. FACT is now inviting applications for the following positions to fulfil the goals and mission of the project.

Receptionist/Administrative Assistant (Lilongwe)

The Receptionist/Administrative Assistant will serve as FACT receptionist and provide administrative support to the Finance and Administration Manager as well as other departments when needed. She/ he will provide excellent customer service while maintaining discretion and confidentiality.

    1. Job Description
  • Professional greet and direct visitors to appropriate staff members.
  • Answer and route incoming phone calls, taking messages when necessary. Manage incoming and outgoing mail, including distribution and delivery.
  • Maintain a clean and organized reception area.
  • Maintain office supply inventory and order replacements as needed.
  • Effective communicate with staff at all levels to ensure smooth office operations.
  • Coordinate meetings and events by scheduling rooms and preparing agendas.
  • Assist with project management tasks as assigned.
    1. Job Requirements
  • Diploma in Business Administration preferred with minimum of 5 Years experience in an area related to office administrative support.
  • Professional and excellent service abilities required.
  • Excellent skills in the areas of organization, attention to detail, time management, ability to manage multiple tasks, define and set priorities and problem solve.
  • Ability to take initiative with projects to work both independently and as a team member.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office (Outlook, Word, Excel).

Statements in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duty requirements, and efforts or working conditions applying to the positions. For Field Officers, Nurses and Data Entry Clerks please indicate the district of your application. Submit your applications together with your CVs and 3 traceable referees to the following address by 5:00 p.m. on the 25th of February, 2025

The Executive Director

Facilitators of Community Transformation (FACT)

P.O. Box 30407

Lilongwe

Mchinji Round about, Along By Pass Road, First Turn, Area 46 in MH Building or through Email:

recruitment@factmw.org

Please note that FACT Malawi is an equal opportunity employer, qualified women and men are encouraged to apply.

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