Job Description
Are you service-oriented, structured, and thrive in a varied workday? We are looking for a receptionist who will be the face of the embassy and contribute to a professional and efficient operation.
The Royal Norwegian Embassy in Lilongwe is recruiting a receptionist/administrative assistant for a temporary position with a start date in March/April. This recruitment is open to Malawian nationals and residents.
Deadline for applications: Sunday 9th March 2025.
The Royal Norwegian Embassy in Lilongwe is responsible for official and diplomatic relations between Norway and Malawi and Norway and Zambia and the Embassy is also overseeing development cooperation between Norway and these two countries.
We are 6 diplomats and 14 local staff.
The RNE has a temporary vacancy for the position as a receptionist/administrative assistant that will primarily provide receptionist services. The successful candidate is expected to take up this position tentatively on March 31st, 2025. The receptionist/administrative assistant will report to the Head of Administration.
𝐊𝐞𝐲 𝐫𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:
- Provide receptionist services by receiving visitors, answering calls and receive physical mail
- Arrange hotel and travel reservations for visitors and staff members
- Arrange for repairs of office equipment where necessary
- Assist diplomats with secretarial work assigned
- Make sure that vehicles are available for different activities and dairy office run for Diplomats and local employees
- Data capturing
- Managing stationery together with Head of Administration
- Managing newspaper subscriptions together with Head of Administration
- Other tasks assigned by the management
𝐐𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬:
- Diploma degree in a subject that is relevant to the key responsibilities
- 3 to 5 years of experience working in a reception
- Excellent knowledge of Microsoft Word and Outlook
- Candidates who have worked with embassies or NGOs are preferred
- Strong communication skills in English, written and spoken
- Service-minded, welcoming, and solution-oriented
- Structured and detail-oriented
- Must be a resident of Lilongwe and possess a valid residence permit at the start date
𝐖𝐞 𝐞𝐧𝐜𝐨𝐮𝐫𝐚𝐠𝐞 𝐞𝐯𝐞𝐫𝐲𝐨𝐧𝐞 𝐭𝐡𝐚𝐭 𝐢𝐬 𝐪𝐮𝐚𝐥𝐢𝐟𝐢𝐞𝐝 𝐚𝐧𝐝 𝐜𝐚𝐧 𝐚𝐧𝐝 𝐰𝐢𝐥𝐥 𝐰𝐨𝐫𝐤, 𝐭𝐨 𝐚𝐩𝐩𝐥𝐲 𝐟𝐨𝐫 𝐭𝐡𝐢𝐬 𝐩𝐨𝐬𝐢𝐭𝐢𝐨𝐧.
We offer an exciting and varied work environment in an international setting. The position provides opportunities for professional development and insight into the daily operations of the embassy.
The vacancy is expected to run from March 31st, 2025, until August 1st, 2025.
Questions about the position can be directed to:
Head of Admin: Liv Sigurdsson, liv.irene.sigurdsson@mfa.no
Office Manager: Carol Kay-Saccur, carol.kay-saccur@mfa.no
𝐃𝐞𝐚𝐝𝐥𝐢𝐧𝐞 𝐟𝐨𝐫 𝐚𝐩𝐩𝐥𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬: 𝐌𝐚𝐫𝐜𝐡 𝟗𝐭𝐡, 𝟐𝟎𝟐𝟓.
Does this sound like the job for you? Send your application and CV to emb.lilongwe@mfa.no before the deadline.
We look forward to hearing from you!