Senior Communications and Reporting Assistant – International Organization for Migration (IOM)

Job Description

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall administrative supervision of the Chief of Mission and the direct supervision of the Project Development and Reporting Officer, in close coordination with the Regional Media and Communications Officer, the Communications and Reporting Assistant will be responsible for the coordination and implementation of communications activities at IOM’s office in Lilongwe, Malawi and support all communication and reporting activities of IOM projects and programmes.

Core Functions / Responsibilities:

1. Plan and implement visibility and communication activities and contribute to IOM’s public information needs, including web and graphic development.in compliance with the donors’ visibility requirements.
2. Support reporting and dissemination of activities implemented in Malawi to the IOM HQ and regional office in Pretoria as well as projects partners and donors.
3. Draft appropriate information materials (electronic and paper pamphlets, brochures, etc.) including multimedia materials on the projects and disseminate to stakeholders.
4. In coordination with Regional office and HQs, support the establishment of an online portal and community of practice for information sharing as part of a knowledge management.
5. Coordinate the development and dissemination of advocacy communication materials including, but not limited to: leaflets, projects briefs, stationary items, radio programmes, photography, digital stories, and other communication tools;
6. Liaise with media practitioners for coordinating media coverage of all important events and providing information on the activities of the mission in a positive, consistent and credible manner
7. Provide information and updates on television, radio and news agencies to keep them regularly informed on project activities to ensure appropriate media coverage including organization of press briefings and conferences as necessary.
8. Develop, manage and update of content on the Mission’s website and other social networking accounts.
9. Keep abreast of developments on the IOM projects and respond to routine enquiries; and refer press and public queries for information on all aspects of the Initiatives work to the Chief of Mission.
10. Coordinate compilation of monthly inputs on outcomes of meetings and events and upcoming strategic issues towards the IOM Global Update, social media and mainstream media
11. Produce and disseminate newsletters on Mission’s work
12. Support the development of a Country Strategy and coordinate the implementation of a Communications Strategy for the Mission.
13. Any other duty assigned.

Required Qualifications and Experience

Education

• A Bachelor’s Degree or equivalent in a relevant field in communication and journalism or related fields.

Experience 

• Five years of relevant work experience in Communication, Journalism, or International Relations/Development
• Experience working for an international organization (such as the UN), preferred.

Skills

• Excellent writing and communication skills, including demonstrated ability to meet deadlines and to write clearly and accurately.
• Diplomatic, eloquent, composed, and coherent presentation in verbal and written public communication.
• Strong analytical skills and ability to develop visual representation.
• Professional familiarity with key issues in the Southern African region is an asset.
• Proven ability to deploy strong diplomatic skills and good interpersonal skills.
• Strong network of media contacts.
• Familiarity with information and communication technologies, particularly with regards to database creation/maintenance and basic web-design/ maintenance.

Languages

• Fluency in English (both written and oral) is required.
• Knowledge of other local languages is advantageous

Required Competencies

Values 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via email to lilongwevacancy@iom.int by July 31, 2024.

Only shortlisted candidates will be contacted.