Job Description
DEADLINE FOR APPLICATIONS
24 November 2024-23:59-GMT+02:00 Central Africa Time (Blantyre)
THE ROLE
To handle receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.
KEY ACCOUNTABILITIES: (not all-inclusive, nor exhaustive):
- Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g., waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
- Prepare, verify, and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
- Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
- Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly, and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
- Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
- Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
- Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with food and NFIs.
• Experience in managing inventories.
• Experience in processing invoices.
Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.