Job Description
There is Hope is a Christian Non-Governmental Organization which was registered under the Malawi Trustees Incorporation Act on 31 December 2007. We are a member of NGO Board and CONGOMA (Council for Non-Governmental Organizations in Malawi).
About the Position
There is Hope is looking for a Stores Clerk (Intern) to be based at its Lilambwe Centre in Dowa opposite Dzaleka Refugee camp. Those who meet the job requirements can apply. Only shortlisted candidates will be called for interviews. There is Hope is an equal opportunity employer.
Duties
Reporting to the ACCOUNTANT
The main duties of the Stores Clerk (Intern) position are as follows:
- Ensuring safety and security of materials kept in stores by always keeping them under lock and key with adequate safety measures.
- Preparing Goods Received Notes (GRN’s) for goods received and ensuring that the goods are accompanied by delivery/consignment notes and invoices from suppliers.
- Maintaining stock re-order levels for fast moving items and reporting to the Administration Officer for timely replenishment to avoid stock-outs.
- Inspecting goods on receipt from suppliers/headquarters to ensure compliance to technical specifications, processing returned items.
- Posting information from GRNs into the General Ledger and accounting for stores items.
- Issuing items from stores to users utilizing dully approved Stores Issue Requisitions.
- Conducting stock verification to ensure that materials in stores tally with records in the General Ledger and reporting any discrepancies to the Administration Officer for remedial action.
- Ensuring that different types of materials are stocked under recommended storage conditions as advised by manufacturers to avoid losses due to breakages, moisture, and corrosion.
- Identifying damaged, obsolete, and redundant stocks and submitting reports to the Administration Officer for appropriate action.
- Ensuring effective warehousing of items on shelves, storage bins, lockable cabinets, stacks, and stockyards for easy access during issuing and stocktaking.
- Preparing monthly stock movement reports for submission to the Administration Officer.
- Verifying quantities of good received against requisitions.
Qualifications
- Malawi School Certificate of Education or its equivalent
- Degree/Diploma in Procurement and Logistics/Supply Chain Management from accredited institution.