Supplies Assistant – National Commission for Science and Technology

in Supply Chain Management
Full Time
Lilongwe
August 17, 2024
Application deadline closed.

Job Description

The National Commission for Science and Technology (NCST) is a fully subvented parastatal organization established under the Science and Technology Act, No. 16 of 2003. The main function of the Commission is to advise the Government and other stakeholders on all science and technology matters in order to achieve a science and technology led development. The Commission fulfils its legal mandate through promoting, supporting, coordinating and regulating the development and application of Science, Technology and Innovation so as to create wealth in order to improve the quality of life.

NCST invites applications from suitably qualified and experienced candidates to fill the vacant posts tenable at the Commission’s Secretariat situated in Lingadzi House, City Centre, Lilongwe. The following are the required vacant posts:

Note: The vacancies can also be downloaded in PDF by clicking the following link: NCST Vacancies

VACANCY : SUPPLIES ASSISTANT

JOB IDENTIFICATION FACTORS

Job title : Supplies Assistant
Grade : CST10
Reporting to : Assistant Accountant
Directorate : Finance and Administration
Division : Finance
Responsible for : None

PURPOSE, ROLES AND RESPONSIBILITIES

Job Purpose: To provide supplies and stocking services following
stores standards and procedures.

Key duties and responsibilities

  1. Receiving goods on delivery from procurement unit;
  2. Verifying that goods delivered are in good order by matching with delivery note and specification details appearing on both requisition orders and invoices;
  3. Recording stocks;
  4. Updating bin cards and all record registers in use;
  5. Issuing of stocks to respective user Directorate/ Sections/ Units;
  6. Reconciling stocks accounts;
  7. Maintaining a re-order point of stock items and preparing routine reports.
  8. Setting inventory re-order levels;
  9. Identifying obsolete and redundant items for timely management action;
  10. Updating and capturing inventory records into accounting system, and stock taking.
  11. Manning the reception

JOB SPECIFICATIONS AND PERFORMANCE FACTORS

Minimum Academic and Professional Qualifications/Experience

 Advanced Certificate in Procurement and Supply (CIPS).
 At least 2 years’ experience in stores management.
 Must be a member to a Professional body (CIPS)

Required competencies and attributes

The post requires a person who must have:

 Procurement and supplies skills.
 Good Time Management skills and ability to make priorities.
 Good communication and interpersonal skills.
 Supervisory Skills.

METHOD OF APPLICATION

Applications including a detailed Curriculum Vitae (CV), photocopies of relevant certificates, membership certificates from appropriate professional bodies, National ID and names and addresses of three traceable referees, one of which must be from the most recent employer should be sent to the following address not later than 6 September, 2024. Applicants must write clearly on the envelope the position they are applying for.

The Director General
National Commission for Science and Technology,
Private Bag B303
Capital City,
Lilongwe 3.

NCST is an equal gender-based opportunity employer and only short-listed applicants will be acknowledged and invited to the interviews.

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