Job Description
DEADLINE FOR APPLICATIONS
24 November 2024-23:59-GMT+02:00 Central Africa Time (Blantyre)
This position is based in multiple duty stations and reports to Logistics Officer.
THE ROLE
To provide efficient and safe transportation to senior WFP staff, high ranking UN officials or visitors, and/or provide support in coordinating transport related services.
KEY ACCOUNTABILITIES: (not all-inclusive, nor exhaustive):
- Maintain safety procedures and ensure security of personnel & cargo while driving WFP vehicles at all times, and responsible for efficient performance of duties especially in relation to driving, maintenance of assigned vehicle and its regular checkups;
- Report to Fleet Assistant or Logistics Associate/Assistant any mechanical malfunction of the truck/light vehicle and ensure it is professionally attended to;
- Follow up with the technicians/mechanics and make sure that any vehicle service is done correctly and keep records of service mileage and other jobs done on the vehicle
- Accurately fill-in logbook/trip sheets of the assigned truck/light vehicle and have it certified by the Fleet Assistant or Logistics Associate/Assistant after each trip;
- Supporting with minor truck/light repair tasks, such as tyre changing, greasing and tightening of body fasteners after every trip;
Ensure assigned vehicle is kept clean and the tarpaulins and canopies are in good condition at all times; - Ensure that instructions are followed correctly, that goods carried on the assigned vehicle are delivered safely to the destinations and that the vehicle is returned in good working condition.
- Ensure that unauthorized cargo is not transported on the vehicles. All loads must be authorized by the Fleet Assistant or Logistics Associate/Assistant and approved by the Logistics Officer, in writing;
- Make sure that all fuel receipts, waybills and other trip records are surrendered to the Fleet Management System (FMS) focal person for immediate data entry and keep records and files accordingly.
- Ensure fuel consumption of the assigned vehicle is within acceptable limits;
- Immediately report all vehicle accidents following the established rules and regulations and seek guidance and facilitate the acquisition of Police reports and ensuring all documentation is submitted and copies kept for future reference.
- Assist with ad hoc logistics tasks including (but not limited to) deployment and decommissioning of mobile storage units
- Operate the forklifts and/or other workshop/warehouse equipment in a safe way.
- Draft travel plans and prepare vehicle loading authorities against allocated loading instructions and forward for clearance to Fleet Assistant or Logistics Associate/Assistant.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.
Experience: Three or more years of work experience as a Driver preferably in an international organization, embassy, or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks, and other kinds of motorized vehicles. Experience in defensive driving is desirable
Knowledge & Skills:
- Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.
- Good understanding of transport services and ability to coordinate routes and schedules for other Drivers.
- Knowledge of driving/boat operating rules and regulations whichever applicable.
- Knowledge of safety standards and safety equipment (e.g. fire extinguishers, buoyant wearable safety devices, etc.)
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
- Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
- Knowledge of the vehicle loading capacity and other parameters.
- Knowledge and ability to use radio, email, telephone and other applications.
- Basic skills to assist in case of emergency, knowledge of first aid basic methods.
- Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.
Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different. Fluency (level C) in English language is mandatory for Drivers at HQ.